Executive directors and a non-executive director are required to chair the board meeting. The former oversees the company’s top management, and is responsible for day-to-day operations and the director who is the latter brings diverse knowledge to the table. During meetings, they review documents and reports, provide insights into management matters and strategic initiatives, and make decisions that affect the organization’s long term success.
Before the meeting is scheduled it’s crucial to ensure that all necessary materials were received and that all logistics are in order. Additionally, it’s recommended to read the agenda over and make any necessary edits to ensure that all issues are covered in a logical and concise manner.
The meeting begins with a declaration by the presiding officer or the chair of the board. The treasurer will then present an update on current financial matters. The treasurer should be able to provide the report prior to time so that board members could study it and formulate their questions.
After the treasurer has finished his report, any member can suggest to go to the website discuss business that is new. If they are seconded, it will be a vote. The majority of those who support the motion will say ‘aye, while those who oppose will vote “no.’
Any pending or unfinished issues from the previous board meeting are addressed during this portion of the meeting. Depending on the nature of the issue, it might be resolved via a voice vote or a show of hands. The presiding officers, or board chair, wraps up the meeting with an overview of the major decisions and actions agreed upon. This assures that everyone understands the responsibilities they have to fulfill.
