The questions you ask prospective portal providers for board meetings will have a significant impact on the effectiveness, efficiency, and security of your meetings. The right portal can give your administrator the peace of mind they require, reduce the time required to prepare material and provide the most secure level of security. It allows directors with a high contribution to be fully engaged in meetings, while also providing tools for a smooth workflow between meetings, allowing them to focus on strategy and governance.
Choose a vendor who is well-known in the industry as a provider of reliable and robust features that can be scaled. They should also offer an intuitive interface and be able to integrate with your existing systems, and offer an electronic signature digital governance tool’s organizational impact solution that’s reliable. It is also important to look into the security certifications of the company (such as CMMI-SW, SOC 2, ISO 27001 or HIPAA) and third-party security audits they have completed.
Additionally, it is essential that your portal integrates with your organization’s existing email system and integrates with the capabilities built-in for document storage solutions. This allows your organization to communicate more easily with its employees, since they can communicate via familiar channels rather than emails that can be monitored outside the company.
Ask the vendor if they offer a responsive customer service available 24/7. The top portal providers offer a dedicated support group who are happy to assist you with any issues you or your board members encounter. They are also happy to provide testimonials from other organizations who have utilized their solutions.
